Every blade
accounted for.
The UK's grounds maintenance platform. Scheduled, photographed, signed-off, invoiced.
The system holds the round. Crews decide what's possible today. Every task - done, deferred, or skipped - is photographed, time-stamped, and on the customer's desk by sundown. One platform - built for British growing seasons, by a British company.
In daily UK use · 13 growing seasons
↑ Tuesday's visit · Linden Court · 47 photos · on the customer's desk by 18:00
In one sentence
What is Inflowgenics grounds-maintenance software?
Inflowgenics is a UK operations platform for grounds-maintenance firms. It builds each crew's daily round, captures every task — done, deferred or skipped — with GPS, timestamps and photo evidence, and turns completed visits into invoices automatically.
- Daily round, auto-built
- Done / deferred / skipped
- Photo-signed visits
- Hertfordshire · est. 2013
The whole platform · in one picture
One office.
Every crew. Every customer.
The round leaves the office at dawn - to a phone in every van. As crews tap, photograph and sign off, finished visits fly back out as branded PDFs. Customer inboxes get the proof before sundown. No re-keying. No paper. No phone-tag.
1 · Office plans
The round, generated against per-site task rules - frequency, deadline window, certs, kit.
2 · Crew works
Tasks, photos, defers - captured in-app, offline-first. The crew never opens a sheet.
3 · Customer receives
The branded Site Attendance Record on the FM's desk by sundown. No phone-tag.
Crew 02 · 09:42
Crew 04 · 10:38
Crew 02 · 10:05
Crew 07 · 14:22
Crew at work · estate lawn · hedge · paths
Three tasks down, four to go. Tuesday morning, Linden Court.
The USP
Most software locks the schedule.
Most software locks the schedule.
Ours holds the line, then bends.
Every task on every site has its own frequency and a deadline window - ±n days the crew can shift it. Inside the window, a deferral is operational. Outside it, the system flags it red. Either way the audit log records who, when, and why.
The schedule respects ground conditions, certifications (PA1/PA6, chainsaw), kit availability, and the crew lead's call. It still ships an SLA.
Site
Task
Frequency
Win
Status
Linden Court · Marston Housing Trust
Mow main
Weekly · Apr-Oct
±2d
in-window
Linden Court · Marston Housing Trust
Hedge trim
4×/year
±5d
in-window
Ashfield logistics estate
Mow
Fortnightly
±3d
approaching
Ashfield logistics estate
Litter pick
Weekly
±1d
overdue
St Albans hospital
Bed weed
Monthly
±4d
in-window
Borehamwood depot
Mow
21-day
±3d
in-window
Letchworth bus depot
Edge paths
Monthly
±5d
deferred
Cambridge office park
Hedge trim
3×/year
±7d
in-window
Inputs:
Site contract
Growth rate (UK)
Certs · kit
+ deferral audit log
A British company. Built for British growing seasons.
The crew app · iOS · Android
The crew gets tomorrow
on tonight's shift end.
Sheets are dead. Tomorrow's round downloads to the lead's phone after today's last visit signs off. Tasks tick off as you go. Photos save to the visit, even out of signal. Defer or skip with a reason - and the system handles the audit.
-
Offline-firstCaches the round; uploads when signal returns
-
One-tap photosAuto-tagged to the right task, with GPS + time
-
Defer with reasonWet ground · No PA1 · Locked gate · Customer asked
-
Read-receipted briefingLead acknowledges before vehicle leaves yard
Tuesday's visit · Linden Court
Routine, with flex.
The system holds the schedule. The crew on site decides what's actually possible today. Anything not done rolls forward - but only inside the deadline window. Every choice photographed.
1
The Plan · Tuesday 06:00 · auto-generated
T5552
Cut main lawn
±2d
T5554
Litter pick · grounds
±2d
R0118
Reactive · fly-tip clearance
±2d
2
The Day · Tuesday on site · what actually happened
Cut main lawn
T5552
mowed, striped, blown
6
09:42
Litter pick · grounds
T5554
ground too wet - moved to Thursday
WIN +1d
no photo
DEFERRED
Reactive · fly-tip clearance
R0118
logged on arrival - cleared and removed
4
12:44
•
Evidence · 3 of 21 photos
✓ T5552
09:42
Cut main lawn
Mehmet K.
✓ T5553
10:05
Edge front paths
Priya S.
✓ T5559
10:38
Trim privet hedge
Mehmet K.
3
The Proof · 18:00 · branded PDF
On the facilities manager's desk by sundown. 10 photos. 2 done. 1 deferral with reason. 1 reactive ticket. No "did you do X?" calls.
Inside the system · Real screens
The same back office
your supervisor uses on a Monday.
Two screens drive every grounds round: the planned-tasks view where overdue jobs surface for reschedule, and the daily work schedule where allocated teams, works and SQM totals are confirmed. Real screens - not mock-ups.
Paperless · the PDF, exploded
The lever-arch file
becomes a click.
Hand-written job sheets, sign-on dockets, photo-of-the-week stuck in a binder - all of it lives in the system now. The Site Attendance Record is auto-compiled from operative inputs at the moment they happen.
- Job sheets
- Replaced
- Sign-on calls
- Read-receipted
- H&S checks
- Captured on arrival
- Invoice typing
- Auto-compiled
Per-customer brand
Their logo / colours · auto-themed
Audit ref
V818 · immutable, links back to the visit
Site / Crew / Time
Captured at photo-in; nobody re-keys
Tasks done + deferred
Reasons attached automatically
H&S checks
RAMS, PPE, fire ext. - pre-shift sign-on
Signature
Captured on phone; read-receipted
Act 2 · Reactive operations
When the
plan breaks.
A tree comes down in a school car park. A flood hits a logistics yard. A storm strips a hospital frontage. The same platform absorbs reactive jobs, finds a certified crew within minutes, and ships the same audit trail at the same quality.
Incident
09:14 · TREE DOWN
Beechwood Primary · staff car park
- Source
- Head teacher · 09:14
- Crew
- 13 · Nina T.
- ETA
- 24 min
- Cert
- CS30 ✓
-
Call comes in
Head teacher rings: oak down across 12 staff bays, blocking the minibus access. Logged on the reactive desk in 40 seconds.
-
Crew rerouted
System scans certs, kit, distance. Crew 13 is on a hedge cut 4 miles away with chainsaw + chipper. Auto-rerouted.
-
Crew briefed
Job pushes to Nina's phone. RAMS attached. School site rules pre-filled. Nina taps "On the way".
-
Hazard taped
Photo-in. Bays cordoned. Head teacher signs the visitor log on Nina's phone. Cutting starts at 10:08.
-
Cleared
Tree felled, sectioned, chipped. 34 photos. Bays and minibus access re-opened in time for the school run.
-
On the desk
Photo report + invoice on the facilities manager's desk by lunchtime. Hourly rate, kit list, mileage - all auto-compiled.
- 28 min
- Avg call → on site
- 2h 16m
- Avg call → cleared
- 100%
- Photo-evidenced reactive jobs
- Schools · LA · FM
- Reactive customers
Field photograph
Every blade accounted for - 47 photos from Tuesday's visit.
Before Inflowgenics, half my Monday was planning the week, reconciling visit reports and chasing photos. Now the visits ship themselves.
The questions you'll ask
Honest answers
to the obvious
objections.
We've already got systems for scheduling and invoicing - why move?
You probably have three or four. Most operators we onboard had: a scheduling spreadsheet, a photo app the crews don't use, a paper sign-on book, and Sage. We replace the first three and feed the fourth automatically. The point isn't one more tool - it's one tool, with the audit trail joined up end-to-end.
Will my crews actually use the app? Half of them are 50+.
Yes. The app is task-by-task: open visit, tap done, photo, next. It's not a CRM. We bench-tested with three crews aged 38-61 - onboarding to confident use was 11 minutes per operative. The lead does most of the typing; everyone else taps and photographs.
How long does onboarding take? We can't lose a season.
We are small and agile and can move at your pace. The longest stage is importing your site list and contracts, but we have a bulk import tools plus a human at our end who'll clean up the messy bits. You don't lose a season; we onboard in shoulder months.
Can we keep our existing customer-facing branding?
Yes - we fully support white-labelling. Your customer never sees Inflowgenics. The portal sits at your subdomain, the email comes from your address, the PDF carries your logo. We don't talk to your customers.
What happens to our data if we leave?
We will help you export it. Sites, contracts, visits, photos, audit logs - all of it, in standard formats (CSV + ZIP of media). No lock-in clauses.
What if it breaks at 06:30 on a Monday?
A real engineer from Hertfordshire picks up the phone. We run UK on-call through the growing season (Mar-Nov) and 24/7 over winter for our gritting customers.
See it run on your own postcodes.
30-minute demo, no slides. We'll pull tonight's forecast against your sites, show a shift generate live, and walk through the invoicing on the other end.